Today, every business owner is looking for ways they can save money and increase their bottom line, and one of the ways this can be done is through altering communication systems. Even though technology is a fundamental element within all organizations (as it provides a connection between customers, team members and clients) there are a number of ways these costs can be reduced.

Here’s how you can save costs when it comes to your communication budget:

VoIP Phone Systems

As an alternative to landline phone systems, a Voice over Internet Protocol system is a great alternative. Using a digital connection, VoIP transmits your calls, allowing you to combine the speed and accessibility of the Internet with a traditional phone call. A VoIP provider can connect your telephone line to your cable modem by sending you a small router – but this is only advisable if you have high-speed internet. With a good internet speed, the calls you receive through our VoIP system will be crystal clear and can be far more reliable than standard lines.

Your existing phones will still be used when you need to make a call but the fees you’re charged by the VoIP provider will be significantly lower than the ones you pay with a standard phone company. These types of systems provide you with a number of other benefits alongside lower monthly bills including international calls and special features like caller ID, call waiting and voicemail.

Mobile Systems

In the past, mobile phones were heavy, cumbersome and inconvenient but today they’re something we all rely on, often choosing to use them over a traditional landline. With these fabulous technological advancements, many businesses have been able to scale back the plans of their business communications, finding cheaper and more convenient ways of getting in touch with clients and colleagues.

Mobile systems allow you to venture out of the office while remaining connected to your business, which is great if you’re constantly on the go and are popping in and out to meetings. And with new gadgets like the Interfone international SIM sticker, you can even travel abroad without being landed with huge international phone bills.

Video Conferencing

Getting all of your staff members together in order to conduct a meeting or training session can be incredibly costly. And this is no truer than when you’re dealing with people in different locations and offices, perhaps even in different countries. Rather than trying to arrange for everyone to meet at a certain destination on a particular day, video conferencing can bring everyone together with much more ease.

Not only will this help to reduce your travel expenses but it will also help to improve your business communications. This is because it enables you to speak to your staff as and when you need to, gaining valuable feedback and updates on important issues within your company. It’ll also help to increase productivity as dealing with people on the phone or via email all the time can lead to misunderstandings. Seeing each other face-to-face helps you to interpret how staff members are feeling and it also helps to keep staff more focused on the task at hand. This ability to communicate with each other at the touch of the button also helps team members to get things done quicker, adding to their productivity levels.

PBX Phone Systems

Although considered a slightly dated technology, PBX phone systems are still proving to be a robust choice. They can be used within a company as a private telephone network, allowing you to make external calls and share a variety of outside lines. This can bring an incredibly useful tool for your organization as it will connect all of your internal business phones too.

This technology has also been developed to create the VoIP PBX, which enables you to transmit calls via the Internet. Having these types of systems in place will provide your business with a number of advantages including easy installation, lower operational costs and easier configuration compared to traditional systems.

In summary; if you feel as though your business is spending too much money on its communication systems, there are a number of ways you can reduce these costs. With technology continuing to advance, there are plenty of innovative solutions available to business owners. The one that’s right for you and your company will depend on what you use your phones for. If you’re making international calls all of the time, VoIP systems in the office may be the best solution while mobile phones may be better if your staff are constantly on the move.

Erik is a seasoned operations and finance executive with over 25 years of experience in Europe and Asia Pacific. A data-driven professional, he has held management positions within the LEGO Group, a multinational company and the world’s leading toy manufacturer. Erik has experience with the telecommunication industry from Dangaard Telecom, Europes largest value adding distributor within telecommunication. From his position in Mayday Invest, a private equity company, Erik has assisted a number of companies building their platform for future growth including raising the funding to execute the growth plans. As the CEO of Interfone, his vast knowledge will come in handy in realizing its significant international growth potential to help travelers stay connected globally.

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