Moving to bigger business premises is a sure sign that your start up is thriving. As stressful as a move can be, new beginnings are always an exciting time. Make sure the transition is as smooth as it can be with these helpful tips on things to remember when moving your business.
Moving house is stressful enough, but moving your business to new premises is in a different league altogether.
Apart from the disruption of packing up and going, one of the other things to consider when moving offices is the expense. Not only do you have to pay for the costs associated with relocating, but your business can’t operate during the transition.
You can lose up to 1000 hours of productivity during an office relocation.
Make every second count with this checklist of things to remember when moving from one business premises to another.
1. Make a Business Relocation Checklist of Your Own
Go through your old and new premises room by room and make an action list for each one. Make a day-by-day plan of exactly what needs to happen to every item you are moving and when it needs to happen.
Once you have an overall idea of the scale of your move, you can start preparing for your office move. The earlier you do this, the better.
If you are using a moving company, make a booking with them as soon as you can. Remember to check that they have adequate insurance to cover your move.
Likewise, get in touch with your insurance company to ensure there is no gap in your cover during your change of address.
Get your utility bills transferred to the new premises well in advance. Check if any of your signage or displays need special permission before you install them at your new office.
Work out a budget for your move and stick to it.
2. Let Your Customers Know
Let your clients know that you are planning an office move. Make them aware of your moving dates so that they can prepare for any interruption in service.
Most people will be understanding of any disruptions caused by moving and give you leeway during the event.
Be sure to tell them about your new address and any changes in contact details well in advance.
3. Use This Time to De-Clutter
Now’s your chance to get your office filing up to date and archived if need be.
Take an inventory of your office equipment. Donate any items that you no longer need.
If you are moving to a newly-designed space, you can leave your old office furniture behind or place it in storage. Moving office equipment you no longer use is pointless, the new owner can pick it up after you’ve left the building.
Now is a good time to consider upgrading outdated technology or office equipment.
4. Use Temporary Storage to Save Time
Hiring a container to store non-essential items during your move can be a real time saver.
The hiring company can drop off your compartment well ahead of time and you can pack it as you go through the process. Once it’s packed they can move it to a location of your choice and you can unpack at leisure. This website has all the details.
5. Start Packing Early
If you are using a moving company, you can’t expect them to know which items are essential or not.
Box and label everything carefully as you go along. It makes sense to make each employee responsible for their own workstation. That way they know where to find their essentials while unpacking.
6. Other Things to Remember When Moving
Do you have a food preparation area in your office? Remember to get rid of perishable food items and defrost the refrigerator in time.
If you have pot plants that you are taking with you, make one employee responsible for their care during the chaotic days surrounding the move. Large specimens may need special transport if your moving company can’t take them.
7. Moving Computers
Your office computers will be one of the last things you pack. Give yourself enough time to do it properly.
Put computer monitors and other fragile items back in their original boxes and protective packaging if possible. Failing that, several layers of bubble wrap or thick blankets should do the trick. Don’t place fragile tech equipment in boxes without some protection from bumps and scuffs.
As you disconnect the wiring from each computer, place it in an individual plastic bag. Label the bags clearly to indicate which machine they came from.
Back up all your computers onto a hard drive before you move them.
8. Printers and Other Hardware
Remove toner cartridges, wrap them, label them and pack them separately. Tape down any covers and lids securely. These can break off during transit.
Check the manuals that came with these devices for any specific packing instructions. If you don’t follow these directions, you could invalidate your warranty.
9. On the Day
For minimal interruption of your workflow, try to arrange your moving day on a weekend, or after hours. In some cases, it may make sense to move in stages.
Call a meeting with all your employees the day before and go through your checklist with them. Things will run more smoothly if everyone knows what you expect of them.
Assigning specific tasks to each staff member will avoid confusion.
Make arrangements for a delivery of refreshments during the day. Nobody will have time for a lunch break and your employees will appreciate the effort.
Arrange to get your old premises cleaned in preparation for the next tenant. Get in touch with your landlord to make sure that you have met all your obligations to them.
Keep Growing Your Business
Congratulations on getting your business to the stage where you need bigger premises. Now that you know about all the things to remember when moving, your next growth spurt will be easier to cope with.
Keep reading our informative articles on how to keep your business thriving and your next office expansion could be sooner than you expect.