If you struggle every day from getting uncounted email messages into your inbox, you are not alone. Some emails are really very important. And some you don’t even open. Though they create this chaos in your inbox, making a problem for you to find the certain email when you need it. If you can’t find the message from your boss or colleagues, you may get into serious trouble. Notifications about important payments should also be seen at once. So how to organize email inbox the way it will be comfortable for you? Let’s take a deeper look at the best tips and tricks to follow:
Don’t check your inbox all the time.
Instead, it is better to set up a certain time when you have some free minutes to check the incoming messages. It can be early in the morning, before breakfast, during lunch and so on, whenever suits you. If reading and replying to the email will not take you longer than 2 minutes, then deal with this message at once and postpone more complicated tasks for later. Of course, if your work is highly connected with communication with colleagues and clients, you may need to check emails regularly. In this case, it is better to set up rules and filters to mark important messages and unsubscribe from as many unnecessary mailings as possible. We will tell more about this step in the next tip.
Unsubscribe from all newsletters you no longer need.
As soon as you sign up to any newsletters, you will receive a few promotional emails from each company every single day. Usually we forget or just don’t have time to unsubscribe from newsletters we are not interested in anymore. With such speed, your email inbox will turn into a cluttered mailbox very quickly. Instead, create another email address for such kinds of letters. At least you will not have to search through every message to find the one which is very important. But if you already have a huge amount of unwanted subscriptions, then you need to unsubscribe from them manually or use the software with the Unsubscribe feature.
Use an email organizer software.
These kinds of apps do all the dirty work with organizing your inbox instead of you. Most of them have intelligent algorithms, according to which your upcoming emails are automatically sorted, so you can easily apply an action to the group of similar messages. There are many useful features in email organizers, you can choose any that you like according to its price, design, functions, and so on. Don’t forget about privacy. Some apps used to sell their clients’ data to third parties, that is why be careful in making the right choice if you don’t want your emails to be analyzed and used for marketing reports and advertising email lists.
If you have to send similar replies many times, create a template. This will save you a lot of time and you will not need to type the same message again and again.
Achieve emails you may need in the future.
If you see that you don’t need certain emails right now, but may need them in the future, you should archive them instead of deleting. Archiving means that you just hide an email in a special folder. And you can return to it in that folder anytime you want.
Email management isn’t a rocky science but you may need time to get used to these tips and make them a part of your daily routine, no matter what your proficiency level is, you’ll master it with time and become more productive at work. With these best tips and tricks you can keep your inbox clean and organized no matter how many messages you receive daily.