As a small business, managing a huge workload takes skill. If your day to day workflow feels hectic or you feel as though there is never enough time to get everything done, here are a few tips on how to optimize your workflow and boost productivity.
Clearly Communicate Processes and Tasks
For your small business to thrive, effective communication is key. It’s vital that everyone in your team understands what is expected of them, so encouraging your team to communicate with one another on projects and tasks, and give feedback, as this is important. Without proper communication, workflow can decline which can have disastrous consequences for your operation. To make sure that all projects and tasks are completed according to plan, clearly communicating processes and tasks is a must.
Monitor Employee Performance
There are only so many hours in the working day, so to ensure your team are working productively, you can use various tools like TimeTackle that enable you to monitor how your workforce are spending their time. If you use Google calendar to do this, Google users can simply export their appointments to Excel, which may help you be more organized.
Encourage Regular Breaks
For many employees, staying motivated and productive in the workplace can be a challenge. There are many distractions that can take your team’s eye off the ball, such as social media platforms like Facebook. If employees don’t focus on their work, your operation will suffer as a result, so it’s your job to encourage regular breaks throughout the working day, so they have a chance to let off steam and return to their desk feeling productive and ready to get stuck into their work.
Conduct Frequent Training
If an employee feels intimidated by their workload or are having difficulty on a particular project, you may find that they start procrastinating and lose efficiency. To boost confidence and self-esteem in your workforce, conducting frequent training in the workplace can help. As a small business owner, it’s your job to make sure your team feels happy and confident in their roles. So, ensuring they have the right training will eradicate any worries and help them feel more capable of performing their job, whether you’re tackling small or large projects.
Use Collaboration Tools
One of the best ways to optimize your small business workflow is by using collaboration tools. As the most common factor of productivity interference, being interrupted by email after email can decrease productivity levels and result in employees procrastinating. If an employee is overwhelmed with emails, they may begin making poor decisions that can have a damaging impact on your business. There are cloud-based collaboration tools that can better streamline your operation and ensure your team are working at their best.
Hold Regular Meetings
For your small business to succeed, it’s vital that you identify the strengths and weaknesses of your team. If you have noticed a decline in productivity, it’s your role to nip any problems in the bud before they have a negative effect on your operation. To do this effectively, you should hold regular one on one and team meetings that give you the opportunity to track progress and ensure your team are working to the best of their ability. If your employees don’t feel valued and respected in your business, you face the risk of them going elsewhere for employment, so make sure that you are on hand to provide regular support and guidance.
To optimize your small business workflow and improve productivity and efficiency in your operation, all the tips listed above can help.