Whether you’re planning a one-time event or an ongoing series of events, hiring an event planner can help you stay organized and stress-free. Not only is hiring an event planner a great way to save money, but professional event planners know how to turn your event into an unforgettable experience for your clients and guests. Professional event planners know what to anticipate and what to avoid, which makes them an invaluable asset in the planning of corporate and social events. Below are just a few of the benefits of hiring an event planner.
You’ll Spend Less Money
If you’ve never hosted an event before, hiring an event planner might seem like an unnecessary expenditure. In fact, the opposite is true; an experienced, skilled event planning service like Urban Innovative Concepts can work with vendors and contractors to save you money on the products and services you need. A good event planner maintains positive relationships with vendors from past events and can get you the best price on everything from advertising to audio/visual equipment.
An Event Planner Will Save You Time
An event planner’s job is to handle all of the event planning details you don’t want to be bothered with. Because your event planner knows the ins and outs of your event, he or she can work directly with venue operators, photographers, videographers, design teams, and A/V specialists on your behalf. Hiring a professional is a must if you’re planning a big event; not only will the event planner meet with vendors and contractors so you don’t have to, but he or she will also ensure the entire planning process stays on schedule. In the days leading up to the event, there are many things that will need to be checked, confirmed, or arranged. A professional event planner has a streamlined process for completing these pre-event tasks.
You’ll Secure the Best Venue
One of the most important decisions you’ll make when planning an event is deciding where to host it. An event planner can help you choose the best city and venue for your event based on the kind of event you’re hosting and your goals for the event. The city and venue you choose for your event can affect attendance and sales; a professional planner knows which locations will get you the best bang for your buck. According to Destination Hotels & Resorts, 49 percent of event planners use the Internet as the primary tool for finding an event venue.
Your Event Will Look Better
The saying is true: you only get one chance to make a first impression. Event planners understand all of the practical and technical elements that make an event look and feel great. Take seating placement, for example. Did you know that by angling audience chairs in a certain direction, you can make spectators feel more engaged and involved? An event planner knows that successful event hosting is all about the details.
A professional event planner eliminates all of the headaches that come with hosting a big event. Instead of worrying about what could go wrong, you can spend time mingling with your clients or guests.
More Effective Marketing
If you’re hosting a small event such as a birthday party or an engagement celebration, you’re probably not too concerned about the marketing side of things. For large-scale events, like charity galas or promotional parties, you should trust marketing the to a professional event planner. A professional event planner has access to the knowledge, tools, and connections to make your event a hit — not a flop.
An event planner understands that you’re too busy to tend to all of the minor details of the event. In fact, many event planners report “waiting on others to make decisions” as one of the most frustrating parts of their jobs. Professional event planners make your life easier by allowing you to be as involved — or uninvolved — with the planning process as you wish.
Professional Event Planners are Skilled at Negotiation
Hiring an event planner means having an excellent negotiator on your team. This is particularly useful when making deals with vendors and suppliers. An event planner knows how to ensure your needs are met, and he or she isn’t afraid of pushing back against the vendor or supplier if necessary.
Planning an event doesn’t have to be a stressful experience. Event planning experts love helping their clients hammer out all of the important details. When you hire an event planner, you not only save time and money, but you also lower your overall stress level. A good event planner will work closely with you to ensure your wishes are met and will offer his or her professional advice when needed. Consider hiring a professional event planner for your next big event.
Jareth has been very busy accumulating experience in almost every single event category and business sector across South East Asia. He enjoys building solid client-agency relationships and is constantly seeking to add value on top of his impeccable people skills. Started out as an events coordinator fresh out of school, Jareth has grown from coordinator to planner in the past 6 years. Having played key roles in regional exhibitions and events, Jareth has shown a knack for project management. Having served a diverse range of accounts since his early inception into the agency world, Jareth has been lucky enough to witness the change in trends as we move away from conventional methods to a more digitalised world. As some might have merely adopted the new era, Jareth was born into it. (And yes, that was stolen from Batman.)