How to Set Up Your Business Email Account

Are you starting a new business? Are you bringing a new employee into your company? If you answered yes to either question, it won’t be long before you’re focusing some (or all) of your time on setting up a business email account.

While this sounds simple enough, you need to take a variety of steps to ensure that you aren’t missing out on something of importance.

Above all else, you should never do anything that compromises the security of your company. It’s easy to believe that your business email account will be 100 percent secure no matter what, but this isn’t necessarily true. For example, if you pick a weak password, you could soon find yourself with a major problem on your hands.

Tip: if you are not confident in your ability to set up your email account, if you don’t have the time to take on this task, there is nothing wrong with consulting with a third party IT provider. Not only can this save you time, but it will also give you peace of mind in knowing that everything was done right.

Here are a few things to think about as you move forward:

  • Email service. Which email service is best for you and your company? For example, many people still prefer Office 365 over the competition. They have been using this service for many years, and consider it the cream of the crop. There is nothing wrong with this approach, as it definitely has a lot to offer. Of course, if you are looking for an alternative, Gmail for business is a great place to start. From the features to the efficiency, it has everything you could ever want – plus so much more.
  • There is more to a business email account than the ability to send and receive messages. You need to choose a solution that has all the features you require. Furthermore, you must understand these features and everything they can do for you.
  • Over time, you may come to find that you need to focus on maintenance related issues. If ongoing maintenance is a concern, you can once again get outside help. You don’t want to neglect this just because you don’t know what you are doing.

Note: depending on your situation, you may need to train your employee or employees on how to use their new business email account. While most people have enough knowledge to hit the ground running, you shouldn’t expect this to be the case.


In today’s day and age, it’s crazy to think that some companies slack off when it comes to their approach to business email. Instead, they think that one email solution is every bit as good as the next. You shouldn’t go down this path, as your business email will have a lot to say about how you communicate with coworkers, clients, prospects, and others.

Although it’s relatively straightforward to set up a new business email account, there are some steps you absolutely need to take. As mentioned before, if you require any help, don’t hesitate to reach out to a professional provider.

What are your thoughts on business email? Do you know how to setup an account? Share any tips and advice in the comment section below.