Software Tools That Can Help You Be More Efficient at Work

software tools
Manual workers isolated on white. Teamwork concept

Making sure that their company is efficient is a top priority for the majority of business owners who are committed to ensuring that their business is a success. Not only do they want themselves to be more efficient, it’s also important for business owners that their employees are working efficiently as well.

When it comes to ensuring that a business is run efficiently, having the right tools and applications available for both management and employees to use is crucial. There are many areas that can be worked on in order to improve employee efficiency, with employee communication being just one – email has been reported to take up around 28% of an employee’s time. There are also a number of other tools available that are useful to employees and enable them to complete tasks in a fraction of the time, meaning that there is more time freed up to concentrate on other significant tasks that need to be completed. We’ve put together a list of the best tools on the market that you can implement in your workforce today in order to help your employees work more efficiently.


With employee communication being a major area that needs efficiency improving, it makes sense to implement the use of a social networking or instant communication service to cut communication time down and enable employees to have more time free to dedicate to more important tasks. HipChat is a team chat tool which allows for both team and private communication along with easy file sharing. This is an effective tool which allows users to multi-task by working on multiple projects and conduct private and team conversations as and when needed. The program generates searchable chat records, and also allows for users to video call and share screens if necessary. Additionally, the security features allow you to keep your company’s communications secure from any outside or unauthorised access. It’s reasonable priced, with all features available at just $2 per user per month.

When I Work

When it comes to staff scheduling, the task can be one that takes up a lot of time especially if you have a number of employees who work part time or work a variety of different shifts rather than set office hours. If you are looking for a solution that will help your management team schedule staff hours more efficiently, When I Work is an excellent web-based scheduling service that requires minimal data entry, cutting down the time managers spend on scheduling employees and giving them more free time to concentrate on the more compelling tasks at hand. When I Work also allows staff to be connected to their shift schedule both at work and at another location, making it easy for shift workers to log in and see their weekly rota without needing to call up or visit the workplace. It also allows you to fill vacated or missed shifts by sending mobile notifications to staff who may be interested, and they can fill the spot with a click of a button on their smartphone or tablet.

Cognivew PDF to Excel Converter

Data entry is one of the most necessary tasks of the majority of businesses, but any employee who has ever worked on a data entry task will tell you that it is tedious and time consuming, and can take up valuable time that could have been spent completing more urgent and important tasks related to the business. If you store your data in PDF format, entering the data into a spreadsheet manually can take up hours of your employees’ precious work time. However, with this powerful PDF to Excel converter from, you can provide your employees with a powerful and effective tool to instantly create a spreadsheet from PDF data without the need to spend time inserting figures and data manually. This tool is essential for any company that works with a lot of data entry tasks, and is a great way to help your employees work more efficiently –using the tool will allow more time for further data entry tasks, or free up more time that can be spend working on other tasks.

LastPass Enterprise

Password security can be a major issue for many businesses. It can be difficult to create strong and secure passwords that are also memorable – and any business owner will agree that it’s not advisable for employees to write passwords down and store them in their desk, as it’s a breach of security and completely defeats the point of having a strong password in order to access business networks. LastPass is a highly complex system that generates and stores strong passwords, and combines password vaulting with SSO cloud capabilities. This helps you to protect your company’s data, manage your company’s password policy, and help your employees to be more productive and efficient. With LastPass, your employees can stop worrying about passwords and focus on the tasks at hand.


If you’re looking for a tool that will increase your employees’ productivity and allow the workflow to be managed more efficiently, Producteev is an excellent option. It is a powerful task and team management tool that organises the workflow into networks, projects and tasks, as well as allowing users to follow certain tasks and projects and receive notification when the status changes. Producteev also has a number of apps available for mobile devices such as smartphones, tablets and laptops in order to make it easier for employees to work and check the status of tasks whilst on the go. This feature makes it a great choice of tool for businesses who have a number of employees working from home or companies who take on telecommute staff. The great news is that Producteev is also free for an unlimited number of users, however if you’re looking to upgrade to even more features this can be done for just $99 per month.

Which tools do you use to help your employees work more productively and be more efficient? We’d love to hear from you in the comments.


Ofir Sahar is an SEO genius, life hacker and world traveller. When he is not jumping into the freezing water of Antarctica, he’s also the Founder & Main Chef of SEO Link Building Service.