Standard Operating Procedures (SOPs) are comprehensive written instructions administered to employees functioning in a specific position within an organization. SOPs are an invaluable tool which is often deployed by commercial corporations to ensure positive communication between different departments within that establishment. These policies are designed in consideration to the various occurrences or circumstances an employee might face working in a certain position. Business establishments strive to produce SOPs which contain comprehensive policies taking in to account all the incidents and possible outcomes of an action. Once the essay writing of the SOP is finalized, organizations will seek to implement this religiously within their establishment.
Stringently Implementing SOPs & Practices:
The main business activity of an organization will determine the SOPs it will implement in its branch offices. For example, businesses intertwined with the field of medical products or professions need to be very careful that they thoroughly implement all the SOPs related to the specialty. Each person within the organization is liable and answerable if they fail to complete their job without the enforcing SOPs. Architects and engineers is another example of a profession which needs to enforce SOPs. In the medical field not following SOPs could mean the difference between life and death. Architects and engineers not following SOPs will lead to extreme financial damages due to mismanagement. Professions like artists, painters and musicians present a more personal statement of their creativity in their work. Implementing SOPs on these professions will totally hinder and restrict any possible creativity. Asking an artist to submit a copy of their work at the various stages of development will be a more practical way of approaching SOPs.
Defining & Implementing Business Ethics:
Business ethics can be defined as a set of values and standards which need to be practiced when confronted with making business decisions. Constantly enforcing positive business ethics for a longer duration of time will ensure that the business has an impeccable reputation with its clients. There may be certain occasions when moral ethics will be contrary to business ethics. Employees may make a morally ethical judgment with the justification that this is the moral high ground. But this can be completely contradictory to business ethics and tarnishing the company’s reputation. In the interest of maintaining a positive customer and retailer relationship, retailers do not always transparently disclose everything to the customer. Businesses need to yield a profit. Businesses also need to maintain confidentiality and transparency at the same time. There can be instances when an employee may get flustered about which ethically correct decision to make in a given situation.
Combining Business Ethics & SOPs to Create Company Policy:
Entrepreneurs need to take in to consideration customer awareness, market conditions and product feasibilities when they create company policy. Company policy needs to incorporate both business ethics and SOPs. Company policy needs to be in simple language so that it is not misconstrued by the employees. A large company will have several different departments and if each department is not working towards a streamlined goal, all their efforts will be in vain. Small companies will have different individuals in charge of different administrative tasks. The business needs to define each individuals and department’s roles and responsibilities to maximize profits and ensure low production costs. Employees can easily refer to company policy if they are confused about whether to make an ethical decision or a practical decision. Designing a methodical and efficient company policy will also come in handy if the business decides to expand its field of operations at a later date.