Whatever the size of your business, one of your main priorities should always be to control whoever can enter and exit your building freely. By doing so, you not only protect your business and investments, but also provide a safe and secure environment for your employees. One of the best ways to do that is through the use of access control systems.

What is an access control system? Simply put, it’s an electronic means of controlling or restricting access to a building or a designated area within that building. A typical setup usually involves an electronic locking system that prevents the opening of a door or gate, opening only for employees or personnel with a company-issued password or keycard. Some access control systems may even ask for a fingerprint scan to allow access.

Obviously, if someone tries to gain access without any of these elements, the access control system in place will physically bar them from doing so. It may even be set up in a way that it alerts security staff inside the building if someone tries to break in by attempting to fool or tamper the system.

Access control systems work thanks in no small part to the highly efficient mini electric motors built inside them. These motors may be small in size, but they’re made to create a lot of torque while using minimal energy. This allows even the most basic access control system to be able to unlock and re-lock quickly and without fail every time, while also allowing the business to reduce its carbon footprint by saving energy.

With that said, let’s look at some of the key benefits of access control systems.

It prevents unauthorized access to your workplace, making it more secure for your assets and employees

One of the biggest reasons why you would need an access control system is to prevent strangers and potential criminals from simply walking into your office building.

Since an access control system will only allow entry if the person has proof that he is currently employed and in good standing with the company, this means that only the people who need to be in your workplace are allowed through.

Obviously, this prevents any kind of crime that involves break-ins and unauthorized entry into a workplace from happening—crimes like burglaries, robberies, theft and more. It also helps prevent any individual with potential ill intent towards your employees from entering, and as such makes things safer for everyone in your business premises.

It simplifies employee turnover and prevents headaches when keys are lost

In a business with a traditional key and lock setup, an employee resigning or retiring without returning their office keys can be a very costly security concern to mitigate. The same goes if an employee accidentally misplaces or loses their keys.

Essentially, such scenarios create a situation where someone with the supposedly “lost” keys in their possession can enter your workplace without any issue. The only way to protect against unauthorized workplace access in this case is to have all the locks in your office changed every single time it happens. This can be time-consuming and expensive.

By having an access control system in place, the process of removing workplace access to anyone in your workforce can be done so easily and without any cost. Their keycard, password, or fingerprint can easily be deleted from the access database. In case of lost keycards or accidentally revealed passwords, all it takes is a few quick changes to the access database to have your errant employee regain access to your workplace, rather than having a new set of keys duplicated.

It helps you identify who is coming to and going from your workplace, and at what times.

An access control system, if set up properly, can help you identify just who among your employees are coming and going to and from your office, and at what times. This can help if you’re having a hard time with employee punctuality or attendance, as the access control system’s electronic records can give you all the proof that you need that a certain employee was in fact tardy or absent.

In the same token, an access control system can also help you identify if anyone is leaving the premises way before or long after their shift ends.

It helps protect sensitive information or assets

An access control system can also help in protecting business-critical information and assets from being tampered with or accidentally damaged. By setting it so that only a few of your most trusted or qualified employees can enter a specific room in your office, you protect whatever is inside that room, essentially securing it. This can be anything that’s critical to your business, such as server hardware, official paperwork or information, or fragile equipment.

Conversely, an access control system can also help keep employees safe by restricting access to dangerous but necessary elements such as toxic or poisonous substances, automated heavy equipment, and so on.


These are just some of the key benefits that come with having an adequate access control system for your workplace. Not only does it make your building or office a safer place for your employees and assets, it can also help you in a myriad of other ways, such as keeping track of employee attendance or absences.