What are the Benefits of Hiring Virtual Receptionist Services

virtual receptionist

Hiring a virtual receptionist can have a great impact on your business. Click here to reveal the benefits of hiring virtual receptionist services.

Studies reveal that nine out 10 people who enter the entrepreneurial world fail within their first 16 months. That’s about 90% of all the people who dive into the proverbial entrepreneurial waters.

Why do they fail?

Well, most entrepreneurs, especially first-time founders, don’t know how to manage their customer base. As a result, they are left with no option than to close down.

How can this problem be solved?

The answer is simple: Businesses should hire professionals to help them manage their client base. That’s expensive, especially for SMEs, right?

Well, worry not! You can now hire virtual receptionist services easily and at an affordable cost.

Read on to find out why.

What are Virtual Receptionist Services?

A virtual receptionist is a highly trained operative who performs the same duties as an on-site, full-time receptionist. These professionals perform tasks like scheduling, faxing, answering incoming calls, and other admin duties. They will also help you manage your calendar.

Will they come to your place of business?

No, they won’t. They work in another location, and they are real and well-trained.

So, why should one go for virtual receptionist services instead of hiring an on-site receptionist?

There are thousands of reasons. Here are some of them.

1. Reducing Labor Costs

As you will learn in the business world, you have to do everything possible to cut your expenses for your business to thrive.

Hiring an on-site receptionist to handle your day-to-day operations means you will have to spend thousands paying their wages, benefits, taxes, and other expenses. This is expensive and will only ruin your already tight financial plan.

With virtual receptionist services, however, you will save thousands of dollars since you will only hire the service when the need arises.

Virtual reception services have many options and plans for every budget. You can choose a plan that complements your company’s needs and ambitions.

2. Superior Services

Unlike traditional receptionists, virtual assistants are certified, well-trained, and have years of experience. The one you will hire has possibly dealt with all kinds of clients. Therefore, you can be sure that they will deliver exceptional results.

But that’s not all.

Virtual receptionist providers take some time to learn about your business and clients, and this enables them to match you with the assistant who understands your business and needs. Some of them also provide other services such as call tracking.

3. Professional Image

Failing to answer your clients’ calls on time will only damage your professional image. A virtual receptionist will provide your clients with quality customer services, and this will help maintain your professional image.

With virtual receptionist services, you can be sure that your customers will always view your company as a modern business made up of knowledgeable professionals.

A well-maintained professional image will also help you keep your current customers, get more leads, and transform prospects into real, loyal customers.

4. Peace of Mind

Have you ever tried to relax but couldn’t because you weren’t sure what’s happening back at the office?

Do you ever worry about deadlines or missing business opportunity?

If so, getting a VR is well worth it. Like we mentioned, they are high-trained and guarantee excellent customer experience.They will also enable you to focus the most important aspects of your business and improve your business project time management.

You can relax knowing a professional is taking care of your clients’ inquiries and your day to day operations. The peace of mind and flexibility that come with virtual receptionist services will also allow you to you free up your time to focus on broader strategies.

5. No Missed Business Opportunity

To survive and thrive in today’s business world, you have to adopt a 24/7 availability approach that will enable you to serve your client at their convenient time.

Unfortunately, an in-house receptionist works for 8 hours; this will not help you compete with your competitors who serve their clients throughout. Hire virtual receptionist service, which is available 24/7.

No call will go unanswered, and no business opportunity will be lost.

Adopting a 24/7 approach will also make your company look like a big business, even if you launched it a few months ago.

With the enhanced experience, big clients will want to know more about your brand and the solutions that you are offering.

6. Building a Strong Relationship with Customers

Let’s face it: You’re a business owner, not a human resource manager. For this reason, you may find yourself hiring a receptionist who doesn’t have the right skills or experience. This may seem like a small mistake, but trust me, it’s not.

A receptionist who doesn’t know what he/she is doing will damage the relationship between you and your clients.

Virtual receptionist services want to help you cultivate a strong, stable, and sound relationship with your customers. Most of VR service companies have strict recruitment procedures that ensure only the best receptionists come on-board.

Now that you know the advantages of hiring virtual receptionists over traditional receptionist, let’s look at the things you should consider when hiring a virtual assistant.

Your Business

As a business owner, you want to hire someone who understands your business model and the solutions that you are offering to help you cope with tough assignments.

Ensure the VR service provider know about your business. Ask if they have ever worked with a company in your sector.

If they have the necessary experience, hire them.

If they don’t, find another provider.


You want to hire an affordable virtual receptionist service, not necessarily a cheap one.

Cheap virtual receptionists will possibly ruin your reputation and business as a whole.

Expertise and Experience

Before you settle for a particular service, ask them about their level expertise and experience.

If they have been in the field for years, this is a sign that they know what they are doing and will deliver the result you looking for.

The Way To Go

As a business owner, you should focus on bigger issues. Don’t let small issues hold you hostage. Hire a virtual receptionist today.

You will enjoy the benefits that we have discussed above and many more. For more information on how to succeed in the business world, contact us today!